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What is the Remote Deposit Platform used for?
The platform scans check and eliminates the need to make deposits at the Bank. Checks can be converted into Image Replacement Documents (IRD) or Electronic Checks (Checks Converted to ACH).

"Check 21" legislation allows images of checks to be accepted as legal substitutes for original paper checks called Image Replacement Documents (IRD). Electronic Checks are Checks converted into electronic payments via the Automated Clearing House (ACH) Network. Both have their advantages.
How does Remote Deposit work?
1. Scan checks from any desktop
Using the desktop check scanner that is provided to you when you sign up for Remote Deposit, simply scan both sides of the checks in a single pass.

2. Prepare the deposit
View images of the scanned checks right from your PC. The dollar amounts for the checks are automatically read and the deposit is ready.

3. Electronically send deposit to the bank
The deposit is sent to the bank through a secure Internet connection.

4. Funds are deposited into the Merchant’s account
Expedited cash flow

What are Benefits of Remote Deposit?

  • Faster funds availability
    A primary benefit of Remote Deposit is that your checks can be deposited at lightning speed. The faster your deposit gets to the bank, the sooner your funds are available to you.

  • Save time preparing deposits
    Eliminates preparing paper deposit slips

  • Cut costly courier fees or trips to the bank
    Electronic deposits can reduce trips to the bank or eliminate costly courier fees.

  • Consolidate funds from remote locations into one bank
    Check deposits can easily be made from any remote office or storefront. This streamlines your cash flow by consolidating deposits from multiple locations into a single bank.

  • Reduce risk of check fraud
    Faster check clearing allows you to act sooner on returned checks, significantly increasing your opportunities for collection.

  • More secure
    Multiple layers of security including password protection, Internet firewalls, and 128-bit encryption provide the highest level of security available.

What is needed to setup remote deposit terminal?
Hardware

  • • Check Scanner sized appropriately to handle check volume (an Ea$yDraft employee will help you select the appropriate scanner to meet your needs).
  • PC with current version of Microsoft Windows XP or Vista, at least 512MB of RAM, and a USB 2.0 Port.

Software & Connectivity

  • High Speed Internet Connection (T1, DSL or Cable)
  • Microsoft Internet Explorer 6.0 or later
  • Remote Deposit Software
What type of business is suited for this service?
This service is ideal for businesses that primarily deposit checks as opposed to cash, such as professional offices, contractors, wholesalers, physicians, attorneys and so forth. We normally offer a free consultation meeting with interested businesses to determine whether this service is right for their particular circumstances.
What’s the cost for a business to implement this service? Is there a fee per item processed?
There’s a nominal one-time setup fee. There’s also a tiered pricing, based on the number of checks scanned and the number of deposit accounts. Customers have the option of purchasing their own check scanner or using an Ea$yDraft provided scanner at a nominal fee.
How safe is the service?
Remote Deposit Central is delivered over the Internet and uses SSL 128-bit encryption technology, the current standard for secure Internet activity. Additionally, only authorized users having the necessary login information are allowed to access this service.
How many checks can a business process?
There’s no limit on how many checks can be processed through Remote Deposit Central. With computers that meet all of the required specifications, we're looking at a scan rate of approximately 50 checks per minute.
If the deposit is processed by the bank using the check images, what happens to the original paper checks?
It’s the responsibility of the business to securely store the original checks and then destroy them after a 30-day period. The check image that results from scanning a check now becomes the legal replacement which will then be processed by the paying financial institution.
Has Ea$yDraft ever had issues with this service?
There have not been any major issues. In a few instances, checks with colorful backgrounds or light imprinting or those written with gel pens have caused some scanning difficulty. But in all such instances there are ways for the user to correct or improve on the scan quality.
Has Remote Deposit been more attractive to businesses in remote locations?
Businesses in remote locations especially enjoy the time they save from traveling to and from their nearest branch. And, surprisingly, customers who are located just minutes away from a branch have also embraced this service.
What changed to allow such a service to be used?
“Check 21” legislation resulted in the development of technology to capture and deliver check images directly to the bank. "Check 21" legislation allows electronic copies of checks to be accepted as legal substitutes for original paper checks, as long as copies meet certain requirements including a magnetic ink character recognition line at the bottom and an endorsement on the back of each check. With Remote Deposit Central, these are included automatically when checks are scanned.
What kind of checks can be deposited?
Any check drawn on a U.S. financial institution in U.S. dollars, including business checks, cashier checks, and money orders, can be deposited.
Can check images be saved and printed?
Yes. Select one or multiple images to archive on a PC , network, or CD. In addition, check images can be accessed online or from archived records.
How does remote deposit help the environment?
Using remote deposit eliminates trips to the bank resulting in reduced gas consumption. Electronic deposits may also lower paper usage which further helps to reduce your carbon footprint.
What is check conversion and how does it work?
Check conversion is the process of converting a payment you make by check into an electronic payment that is processed through the Automated Clearing House (ACH) Network. When writing a paper check to a company, the company can convert your payment for ACH processing. After creating an image copy for archiving, the paper check is securely stored until it is destroyed. This is done to speed up the transaction process as well as increase the security of your payment.
Is check conversion new?
No. Check conversion has been in place for over five years using the same secure Automated Clearing House (ACH) system that has been used for close to 40 years for Direct Deposit and Direct Payment.
What are the benefits of check conversion?
As with other electronic transactions, check conversion can result in fewer bad checks, earlier fraud detection, fewer errors, more privacy, and reduced processing costs.
Who benefits from check conversion?
Everyone benefits: consumers, companies, and the U.S. economy. Electronic payment processing via the Automated Clearing House has advanced to the point that the processing is seamless and largely transparent, as well as beneficial to both you and the companies with whom you do business.
How widespread is the use of check conversion?
Check conversion is an increasingly common process of converting paper checks to electronic payments. Its use is growing rapidly and will continue to grow.
How is a payment made under check conversion?
Checks are converted into electronic payments via the Automated Clearing House (ACH) Network, the same safe, reliable system used by hundreds of thousands of companies for Direct Deposit of payroll and by the federal government for benefit payments such as Social Security. The ACH system is a closed, private network that is not accessible to the general public and has been in existence for close to 40 years.
How did the movement toward ACH-based electronic payments and check conversion begin?
Electronic payments processed through the Automated Clearing House Network, such as Direct Deposit, have close to a 40-year history of safety, security, and privacy. Due to the cost and risk involved in processing checks, many industries have been encouraging a move from paper-based payments to ACH payments for many years.
Does check conversion go by other names?
Check conversion may also be called Accounts Receivable Entry (ARC), Point of Purchase (POP), Back Office Conversion (BOC), electronic check, e-check, automated check, electronic check processing, and ACH.
What is Accounts Receivable Entry (ARC)?
Accounts Receivable Entry (ARC) is the standard entry class code for check conversion for checks that were written to pay bills converted checks have a unique identifier code, called a standard entry class code that distinguishes them from other ACH transactions.
What is Point of Purchase (POP)?
Point of Purchase (POP) is the standard entry class code for check conversion for checks that are written at a store checkout counter, voided, returned to a customer, and converted through the ACH Network. Converted checks have a unique identifier code, called a standard entry class code that distinguishes them from other ACH transactions.
What is Back Office Conversion (BOC)?
Back Office Conversion (BOC) is the standard entry class code for checks that are written at a payment location for goods or services, and converted from paper to electronic debit later at a centralized location. Checks converted under BOC are securely stored by the merchant until destroyed.